Our services

Everything behind the deal, handled.

Pick one area or combine them all. Your Cubelenz VA is trained across the full real estate workflow, so you can delegate more as your business grows.

01 · Transactions

Transaction Coordination

From accepted offer to closing day, your VA keeps every deadline, document and party on track, and keeps your clients informed at every step.

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  • Open escrow and send intro emails to every party
  • Build and manage the contract-to-close timeline
  • Track inspection, appraisal and financing contingencies
  • Prepare documents and collect e-signatures
  • Keep lenders, title and attorneys in sync
  • Send weekly status updates to your clients
  • Audit files for broker compliance before closing
  • Coordinate closing gifts and post-closing follow-up
02 · Listings

Listing Management

Get listings live faster and looking sharp on every portal, with sellers kept in the loop from photos to price changes.

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  • Enter new listings into your MLS accurately
  • Write compelling property descriptions
  • Schedule photographers, stagers and signage
  • Check syndication to Zillow, Realtor.com and more
  • Create property flyers and single-property sites
  • Update prices and status changes the same day
  • Prepare CMAs and market snapshot reports
  • Send sellers showing feedback every week
03 · Leads

Lead Follow-Up & ISA

Speed-to-lead without being glued to your phone. Your inside sales assistant qualifies leads and fills your calendar with real appointments.

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  • Respond to new online leads within minutes
  • Call, text and email leads to qualify them
  • Book buyer and seller appointments on your calendar
  • Call expireds, FSBOs and your sphere
  • Run open house follow-up sequences
  • Nurture long-term leads with regular check-ins
  • Log every conversation in your CRM
  • Share daily call and appointment numbers
04 · Database

CRM & Database Management

Turn a messy contact list into a pipeline that produces deals, with every lead tagged, tracked and on the right follow-up plan.

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  • Import, clean and de-duplicate contacts
  • Tag and segment your whole database
  • Build smart lists and action plans
  • Set up automated drip campaigns
  • Keep deal stages and pipelines current
  • Track birthdays, home anniversaries and referrals
  • Connect lead sources to your CRM
  • Send a monthly database health report
05 · Marketing

Social Media & Marketing

Stay top of mind with consistent, on-brand content that shows your market expertise, without spending your evenings in Canva.

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  • Plan a monthly content calendar
  • Design Just Listed and Just Sold graphics
  • Edit short-form property and market videos
  • Write and send email newsletters
  • Schedule posts across every platform
  • Promote open houses and client events
  • Update your website and Google Business Profile
  • Report on engagement and audience growth
06 · Admin

Admin & Executive Support

The right-hand assistant every busy agent needs, keeping your inbox, calendar and paperwork under control every day.

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  • Triage your inbox and draft replies
  • Schedule showings and appointments
  • Prepare listing presentation packets
  • Track expenses, mileage and commissions
  • Research properties, permits and tax records
  • Book vendors, travel and continuing education
  • Organize digital files and paperwork
  • Send client gifts and thank-you notes
Who we help

Support that scales with your business.

Whether you close ten deals a year or run a brokerage, we shape your VA's role around how you work.

Solo Agents

Get your evenings back with a VA who handles admin and follow-up while you are out showing homes.

Teams

Keep every agent's leads, listings and transactions organized with a shared assistant or a dedicated ISA.

Brokerages

Support agent onboarding, compliance file reviews, recruiting outreach and office-wide marketing.

Investors & Property Managers

Skip tracing, deal analysis prep, tenant communication and vendor scheduling for your portfolio.

Not sure what to delegate first?

On a free discovery call we will review your week and build a task list your VA can take over from day one.

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